What is Letter? Letter
Definition, Types of Letter, Definition of Letter – A letter is a written
message sent by one person to another. In other words, a letter is a piece of
conversation by post. So, when we transfer any written message through mail, it
can be termed as letter.
What is Letter?
According to Oxford
Dictionary, “A letter is a message that is written down or printed on paper and
usually put in an envelope and sent to somebody.”
From the above
discussion, it can be said that a letter is a written message, printed or hand
written, that is sent to someone by other through post or mail or in some other
way.
Types of Letter
Letter is an important
symbol of human civilization. It has been used as a media of exchanging
information from the primitive age. Letter can be categorized into different
types based on formalities maintained, information contained, purpose of use
etc.
A detailed description
of the above mentioned letters is given below successively
Formal Letter: The
letter which is written according to the formal rules and regulations of an
organization is called formal letter. This type of letter always maintains the
formalities of the office strictly. Institutional and business letter fall in
this category.
Informal or Personal
Letter: The letter which does not follow any formal rule and contains personal
information is known as informal or personal letter. This type of letter is
written to relatives and friends for exchanging news or feelings or to seek
favors. The basis of writing personal letter is personal relationship.
Business Letter: The
letter which contains commercial information and is written among business
people is called business letter or commercial letter. Business letters are
formal, structured and non-personal. Commercial letter contains information
relating to trade inquiry, circular, order, complaint, claims, adjustment,
collection relating to trade inquiry, circular, order, complaint, claims,
adjustment, collection etc.
Official Letter: When
letter is written containing the official information like rules, regulations,
facts and figures, activities, system, procedure etc. it is called official
letter. In other word, when a letter is written following the official decorum,
it is known as official letter. Officials use this type of letter to send
official message to other branches and offices. Official letter strictly
follows the prescribed rules, regulations, structure and style of the office.
Social Letter: Letter
that is written on any social occasion or purpose is called social letter.
Invitation letters for different programs, thanks letter, condolence letter,
congratulation letter etc. fall in the category of social letter. It is
actually one kind of personal letter.
Report Letter: Letter
that is prepared in the form of report or investigation and is sent to the
person, who has assigned it, is called report letter. In real sense, it is a
short report in the form of letter. The letter sent to the sales manager by the
sales man on every day’s sales volume in an example of report letter.
Notice Letter: Notice
letter is a letter that is sent to a person notifying or informing him about
any special topic.
Circular Letter: A
letter that circulates or announces the same information or message to a large
number of people at a time is called a circular letter or a circular. Announce
of new product, change of business address, retirement or admission of partner
etc. requires circulating the certain message. For this purpose circular letter
is written.
Order Letter: When the
quotation of the seller satisfies the queries of the prospective buyer, he
places order through an order letter. So, after granting the quotation, the
letter which the buyer writes to the supplier or seller, requesting him to
deliver the prescribed amount of goods is called an order letter.
Complaint Letter:
However efficient an organization may be in running a business, everything does
not go all the time according to plan. There will be some mistakes and some
accidents. Letters written to bring these mistakes to the notice of those who
must own the responsibility for them are called claim or complaint letters.
Employment Letter:
Letters which are written in case of employment are considered as employment
letter. Job application letter, appointment letter, joining letter, promotion
letter etc are examples of employment letters.
Beyond the above
mentioned categories there are some other letters also such as bank letter,
public letter, level letter, increment letter, permission letter etc.
Source : http://bizcommunicationcoach.com
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